Filing a Complaint:Title IX/Equity/Bullying
How to File a Title IX/Nondiscrimination/Bullying Complaint
Anyone who believes they have experienced, witnessed or received a report of discrimination because of their sex (including sexual harassment) in violation of Title IX may file a complaint with the District and/or the Office for Civil Rights (OCR). Consistent with federal and California law, the District has established the following procedures for addressing Title IX complaints.
Title IX complaints can be filed with the District by submitting the complaint to the District’s Title IX Coordinator.
District Title IX Coordinator/Nondiscrimination Coordinator/UCP Compliance Officer:
Megan Farrell, Equity and Title IX Coordinator
17421 Farley Road West, Los Gatos, CA 95030
Federal law requires the District apply different procedures for Title IX sexual harassment complaints than the procedures applicable to Title IX discrimination complaints and employment discrimination complaints. Below is the information applicable to each type of complaint.
Title IX Complaints Alleging Sex Discrimination (excluding Sexual Harassment)The District’s Uniform Complaint Procedures (“UCP”) will be used to address most complaints alleging unlawful discrimination (such as discriminatory harassment, intimidation or bullying), including sex discrimination. The District’s UCP are set forth in Board Policy 1312.3 and Administrative Regulation 1312.3, Uniform Complaint Procedure.
The District’s UCP Complaint Form is available HERE. Complaints may be filed with the Title IX Coordinator/UCP Compliance Officer in person, by mail, or by email. If someone is unable to put their complaint in writing due to conditions such as disability or illiteracy, District staff will assist them in filing a complaint.
Anonymous Reporting Form: In addition, the District accepts anonymous reports through the WeTip portal linked here.
• For additional information regarding anonymous reporting, click here.
• Please note that the ability of the District to respond to reports submitted anonymously may be limited.
UCP complaints alleging unlawful discrimination, including discriminatory harassment, intimidation or bullying, must be filed no later than six (6) months from the date when the alleged unlawful discrimination occurred, or six (6) months from the date when the complainant first obtained knowledge of the facts of the alleged unlawful discrimination. The time for filing may be extended for up to 90 days by the Superintendent or designee for good cause upon written request by the complainant setting forth the reasons for the extension.
Complaints alleging unlawful sex discrimination will be investigated consistent with the investigation procedures set forth in AR 1312.3 - Uniform Complaint Procedures.
Complaints Alleging Employment Discrimination (excluding Sexual Harassment) The Board prohibits employment discrimination on the basis of sex. BP 4030, Nondiscrimination in Employment. Reports alleging discrimination in employment on the basis of sex will be addressed in accordance with AR 4030 - Nondiscrimination in Employment. These procedures apply to complaints of employment discrimination by employees, job applicants, interns, volunteers, and other persons contracted to provide services to the District.
A written complaint may be filed with the Title IX Coordinator/Nondiscrimination Coordinator in person, by mail, or by email. The Complaint should contain the complainant’s name, the name of the individual who allegedly engaged in the conduct, a description of the conduct alleged, the date(s) and location(s) where the alleged conduct occurred, any witnesses who may have relevant information, any available evidence of the discrimination, and any other pertinent information which may assist in addressing the complaint.
A complainant may report a concern to their direct supervisor, another supervisor, the Title IX Coordinator/Nondiscrimination Coordinator, or the Superintendent.
Complaints alleging unlawful employment discrimination on the basis of sex will be investigated consistent with the investigation procedures set forth in AR 4030 - Nondiscrimination in Employment.
Complaints Alleging Sexual Harassment (including Sexual Misconduct)Anyone who believes they have experienced, witnessed or received a report of sexual harassment is strongly encouraged to report the incident to the District’s Title IX Coordinator, a District administrator, or any District employee with whom the person is comfortable. District employees receiving a report of or witnessing sexual harassment are required to report it to the Title IX Coordinator.
Upon receiving a report of sexual harassment, the Title IX Coordinator will promptly contact the alleged victim(s) to discuss the availability of supportive measures, inform the them of their right to file a formal complaint and explain the process for filing a formal complaint.
A Formal Title IX Complaint Form is available HERE. A formal complaint, with the complainant’s physical or digital signature, may be filed with the Title IX Coordinator in person, by mail, or by email. If someone is unable to put their complaint in writing due to conditions such as disability or illiteracy, District staff will assist them in filling a complaint.
Upon receipt of a report of sexual harassment, the Title IX Coordinator will promptly take appropriate steps to address the allegations consistent with the applicable procedures. The procedures applicable to Title IX sexual harassment complaints are set forth in AR 4119.12/4219.12/4319.12 (Personnel) and AR 5145.71(Students), Title IX Sexual Harassment Complaint Procedures. Reports of sexual harassment by non-employees, which are not covered by the definition of Title IX Sexual Harassment, will be addressed in accordance with AR 1312.3 - Uniform Complaint Procedures and in accordance with AR 4030 - Nondiscrimination in Employment for employees. The determination of whether the allegations meet the definition of Title IX Sexual Harassment under Title IX will be made by the District’s Title IX Coordinator.
Other Types of Complaints In addition to the complaint procedures applicable to Title IX complaints, complaints concerns other matters can often be filed using the District’s other complaint procedures, which are included in the District’s Policy Manual. Some examples include the following:
- Complaints Concerning District Employees: BP 1312.1 and AR 1312.1
- Uniform Complaint Procedures. These procedures apply to multiple subjects. A list of subjects covered is included in BP 1312.3 and applicable procedures are set forth in AR 1312.3
- Williams Act Complaints. The subjects covered and applicable procedures are set forth in AR 1312.4
For questions about how to file a Title IX complaint or any other complaint with the District, please contact the District Title IX Coordinator/Nondiscrimination Coordinator/UCP Compliance Officer.
Filing a Complaint with OCRA complainant also has the right to file a complaint with the U.S. Department of Education’s Office for Civil Rights within 180 days of the date of the most recently alleged misconduct. If the complaint involves matters that occurred longer ago than this, a complainant may request a waiver of the requirement from OCR by providing an explanation as to why the complaint was delayed. Information regarding OCR’s investigation process can be found HERE.
Additional information about filing a complaint with OCR is available HERE. OCR complaints can be submitted to OCR using that link or by mail or fax.
OCR's Discrimination Complaint Form is available HERE
Contact information for the U.S. Department of Education Office for Civil Rights:
U.S. Department of Education, Office for Civil Rights,
Lyndon Baines Johnson Department of Education Bldg,
400 Maryland Avenue, SW, Washington, DC 20202-1100,
Telephone: (800) 421-3481,
FAX: (202) 453-6012; T
DD: 800-877 8339
For information or assistance regarding filing a complaint with OCR, please contact the California regional office at:
Office for Civil Rights
U.S. Department of Education
50 United Nations Plaza
Mail Box 1200, Room 1545
San Francisco, CA 94102